Car Transportation Software - Billing

Billing module of car transportation software has been exclusively designed to carry out the duties of generating the invoice for a customer and printing the same if needed. The billing software for car transporters consists of two components – generate invoice and print invoice.

The "Generate Invoice" section of the billing program generates invoices for cars for which delivery has been completed but not invoiced yet. The option allows the user to list the cars that require to be "generated". He can then choose the billing frequency of the customers, whether they are daily, weekly, biweekly, or monthly customers. To invoice the chosen cars, all he need is to click on the "generate button".

The "Print Invoice" section of the billing module deals with the printing and forwarding of the invoices by date or number range. Once chosen based on any of these criteria, all the concerned invoices will be displayed on the screen. It can then be printed, faxed or emailed as per the necessity. By clicking on the "send" button, the system will dispatch and route the invoices to the correct destination, depending on how the customer has been setup. It also gives the capability to forward a delivery report if the customer is needed to receive it as well.

During its performance, the billing software for auto transporters utilizes several other co-modules to retrieve crucial information and numerical data. For example, the billing program communicates with the customer profile and account receivable modules to gather information to do its specific tasks. Hence, the billing software for car transporters has been designed to be module-compatible; futuristic customization and new plug-ins is also possible, thereby the tool will cater for all the needs of the company in a longer run.

You must select software that can give the most sophisticated and precise way to print receipt invoices, utilizing its accounting module. The software must efficiently account for functions such as administration, Dispatch, Accounts Receivable, Accounts Payable, Driver Settlement and Freight Bill Processing. These functions must be integrated in an excellent way, enabling the operator to enter information quickly and with almost very few errors. This software must permit visitors to receive quotes, get in touch with account history and delivery confirmations, print receipt invoices and make payments everything in one convenient platform.

Online accounting software comprises two components, that is Accounts Payable (A/P) and Accounts Receivable (A/R). A/R follows deposits, invoices, customer aging, and prints or emails past due invoices and reports. A/P assists manage cash flow by following vendors, recording purchases, printing payable checks, printing receipt invoices and delivering both current and historical data, in comprehensive fashion or in summary.

Invoices are inputted into the accounts payable section directly. The normal procedure is to create a set of all invoices developed on the course of previous business day. The operator runs a dollar amount. The amount is total of all invoices that require to be fed with. The batch total amount is fed and the software will allocate a batch control number. After that, each invoice is inputted. The account detail, in turn, is submitted for each invoice. When the dollar amount of the invoices and the batch total matches each other, the system will print receipt invoices.