Freight Forwarder Software - Freight Bill Processing

Order entry usually involves entering orders and sales returns and printing invoices, picking slips, order confirmations, credit notes and shipping labels. You can track transaction details and data regarding sales, on-screen and in printed reports. Order entry integrates fully with Inventory Control and Accounts Receivable, so that you are always familiar with your inventory levels and the status of your customer accounts. Order entry processing implies dealing with customer orders within the distribution center involving the keying of customer and order details into the computer system in order to produce invoices for picking.

Order entry processing makes use of large amount of call center services, where companies can outsource their customer telephone contact operations. These call center service providers offer efficient and professional inbound and outbound call center services utilizing modern and state-of-the-art telecommunication technologies to satisfy the requirements of their clients. The wide range of call center services— comprising voice, email, fax, and live chat support—all have one specific purpose. That is to account for all the communication requirements of a company.

With order entry you can look up an order or quote directly, without first locating the customer.
Order entry will serve you a list of matches when more than one order matches your search criteria. Order entry allows you to increase sales force efficiency and strategic customer management. It also gives you the capacity to enter active orders, future orders, standing orders, and quotes. You can also enter orders, shipments, and invoices as separate transactions so you can divide the duties of your personnel. Order entry enables you to create an order by simply selecting and copying the details of existing customers’ orders

Freight bills or freight payments are complex transactions, and processing those involves allocation of resources, funds and personnel. A Freight bill issued by a carrier sets forth the information regarding shipment and the terms of shipment.

Freight bill processing comprises processing services from receipts of the bill to their payments in a manner consistent with the needs of the client. The process makes use of cost efficient methods in accumulating the data from the clients and the supplier; the data accumulated is matched and integrated to created valuable information for decision making.

Before paying your freight bills, pre-auditing should be done. Auditing your freight charges against your negotiated rates and ensuring accurate payment is required. This undoubtedly conveys to you that, you pay carriers only what they are owed.

HAWB is the airway bill issued by freight forwarder, and not by airlines.  They normally play the role of an agent of the airlines to consolidate the goods from different consignor. When freight forwarders act as contractual carriers on air shipments, they sometimes assemble the goods received from several different shippers and obtain a sing air waybill for the air carrier taking into account the full load being shipped. This document is often referred to as the ‘master air waybill’ (MAWB). It is issued in favor of the forwarding company and not in favor of the individual shippers. The forwarder then issues its own separate air waybills in favor of each of the shippers concerned. A forwarder’s air waybill of this type is often referred to as a ‘house air waybill’ (HAWB).